Functional and aesthetic aspects to consider when first selecting an office space.
Consider the location of clients, contacts and employees when deciding where to locate the office.
- How will people access the office?
- Is it close to major transportation?
- Will it be easy to ride and store a bicycle there?
- Is it in a desirable neighborhood to visit?
- Is it near key clients or contacts?
The more convenient we can be to our employees and visitors, the more enjoyable their daily experiences and visits will be.
What to look for
- Glass / big windows
- Light colored wood
- Modern or minimalist aesthetics
- Industrial over old-fashioned
What to avoid
- Lacquered dark wood
- Strong coloring (if there is no budget to replace)
- Acoustic ceiling tiles
- Wall-to-wall carpeting
- Traditional / old-fashioned aesthetics
Scale / feeling
What to look for
- High ceilings
- Open floor plans
- Large rooms
- Oversized door openings
- Natural light
- Good/modern/flexible lighting
What to avoid
- Low ceilings
- Small rooms (if no budget to remove walls)
- Dark spaces
- Stale or smelly air (near a hamburger restaurant?)
- Fluorescent lighting
Is there enough space for the entire team to view a presentation as one large group?
*mandatory for offices with more than 20 people.
Are there adequate bathrooms for the size of the team? Could they be made accessible to guests without a security badge or key code?
Biking offers a healthy and environmentally conscious way for employees to commute to work. A bike room makes this form of transportation more convenient, while also lowering the risk of theft. If there isn't space in the office, is there other space available in the building or nearby?
There can never be too much space for team collaboration, but different team types may have different needs and expectations.
Consider asking the employees that will inhabit the space how they envision making the best use out of meeting and collaboration spaces.
Do they need more large rooms with formal conference seating? Smaller rooms with soft seating and white boards?
Department Specific Storage
A lot can be stored digitally, but not everything. Don't forget to account for storage space for various department functions, including incoming mail and packages.
Food Pantry & Cafeteria
A space for free healthy snacks, coffee, water, and informal congregation can help bring a more friendly and communal vibe to the office. Appliances for food prep, storage and utensils can also help employees feel more comfortable and more at home.
Dedicated interview rooms can provide the optimal opportunity to evaluate and encourage the best talent to join the company. This room could have a shared function (such as a phone room) if there isn't a constant stream of new candidates to interview at your location.
Quantcast is supportive of families and new moms, and it is therefore a priority for all offices to have a dedicated and comfortable space to serve mothers' daily needs.
Phone booths balance an open plan office by offering single-sized rooms that help to reduce distraction and keep confidential conversations private.
Is the building itself in a safe and secure area? Is there a doorman? How will you handle security and privacy between reception and employee work areas?
Showers and locker rooms offer employees the flexibility of working out before work, during lunch hour or after work, adding convenience and promoting a healthy lifestyle.
It goes without saying that reliable and high speed internet access is key, but is the space already adequately wired? What about a/v needs? Are you starting from scratch or is there pre-existing infrastructure that is still current?
Some departments have begun requesting "war rooms", which are collaboration rooms kitted out for team problem solving in a comfortable and roomy setting.
Consider swapping out some traditional conference room space for more dedicated war rooms with a/v, whiteboards and soft seating.